In long-term care, timing is everything. When a new resident arrives, you can’t always wait weeks for a purchased bed or medical device to arrive. And when a current resident suddenly needs an oxygen machine or other medical equipment, you need it now – not after a fax gets processed and a shipment is sent.
Until now, equipment rentals have been stuck in the past, with fax machines, phone calls, and scattered paperwork making it nearly impossible to keep track of budgets or how many rentals a facility actually has.
That all changes today. Platform Solutions is proud to be the first purchasing platform to bring rentals directly into the same system you already use for orders, invoices, and budgets.
Why Rentals Change Everything
Rentals are essential for healthcare facilities:
- New patients may need equipment immediately.
- Purchased equipment often takes weeks to arrive.
- Some devices, like oxygen machines, are only needed temporarily.
But rentals have always been difficult to manage. Facilities risk losing track of costs, forgetting open rentals, and overspending. By unifying rentals into one streamlined platform, Platform Solutions makes it simple, fast, and accountable.
How It Works
The Rentals tab is built to work just like our Orders feature, so it feels familiar and easy to use.
- Click New Order – Select New Rental, then select the group and facility name.
- Choose the resident – All residents from EMAR automatically populate, so the right information is just one click away.
- Automatic data entry – Resident details (like height, weight, and other medical information) are pre-filled and sent directly to the rental company, eliminating hours of manual typing.
- Pick a category – Select the equipment type you need. Options appear just like a regular order, but tailored to rental availability.
- See what’s available – We are set up with all the vendors in your area, whether it’s a small shop or a large company. Larger rental providers have integrations with Platform Solutions that display real-time stock updates, but we can provide for any rental companies that you work with.
- Track costs easily – Pricing is displayed clearly before you order.
- Stay in control – All rentals are tracked in the Current Rentals tab. When you’re finished with an item, simply click Close Out Rental and the vendor is notified automatically to pick up the item.
Smarter Tracking, Better Oversight
One of the biggest headaches with healthcare rentals is keeping track of what’s in use and what’s costing you money. Platform Solutions solves this by giving you:
- A full view of all current rentals in one dashboard
- Error alerts when a rental is tied to a resident no longer in EMAR
- Easy close-outs to prevent rentals from lingering longer than needed
This transparency means no more guesswork, no more overpaying, and no more lost equipment.
Rentals + Orders + Invoices = One Seamless Platform
By combining rentals with purchasing and invoices, Platform Solutions is redefining healthcare procurement. Everything, whether purchased or rented, flows through the same approval processes, budget tracking, and vendor communication channels.
This makes rentals no longer a separate, messy system, but a fully integrated part of how your facility operates.
In case you missed it, here’s how orders work on Platform Solutions.
Why This Matters
For too long, healthcare rentals have been outdated and inefficient. With this new feature, Platform Solutions becomes the first and only procurement platform to bring rentals into a single, seamless system.
This is more than a new feature, it’s a smarter, faster, and more transparent way to manage your facility.
📩 Want to see how Rentals can transform your facility’s procurement process? Contact us today at info@platformsolutions.com.
